Student Handbook for Policy and Procedures

Dear Student,

On behalf of the Office of Academic Affairs and as Provost of Alfaisal University, I welcome you to another semester of study which I hope will be fruitful as you continue your educational progress in preparation for a successful and rewarding professional career.

We have drafted this student handbook to assist you along your path and to answer any questions you may have about how you fit into University life and how we can be of assistance in providing you with the best possible support as a student. Although this document is an on-going project, you will nevertheless find in this handbook information about student financial services, health services, academic support, registration, advising, grading policies and much more. It highlights the University’s student policies and guidelines which are consistent with the policies of the Saudi Arabian Ministry of Higher Education. While it is expected that not all your questions will be answered, I encourage you to contact your college or the Office of Student Affairs where your questions can be answered.
Over the course of each year, we will update and improve this handbook to better serve you. In the meanwhile, I encourage you to review this handbook and be familiar with the policies therein and I wish you the very best for the upcoming academic year.

Sincerely,

Dr. Faisal Abdulaziz Al Mubarak
Vice President & Chief Academic Officer – Provost

Location:

Alfaisal University is located in the middle of the Capital of Saudi Arabia, Riyadh city. The campus buildings surround the late King Faisal’s palace and can be entered through the main gate. When you arrive at Takhassusi Street you will find King Faisal Specialist Hospital on your right facing the first traffic light just right next to the main gate of entering the hospital, go straight ahead after the traffic light until you find Siyahiah Mall on your right. Take the first right after Siyahiah mall and you will find the University in front of you at the end of the road.

of multiple business units providing professional and unique services to Alfaisal Students. The department can be reached at the following extensions and emails:

Services	Extension	E-Mail Address
Safety or security Issues	7853 7859 7857 7858	facility@alfaisal.edu
Building deficiencies or discomfort	7854 7861	facility@alfaisal.edu
Any facilities related issues or services	7856	facility@alfaisal.edu

1. Access to Campus

Accessing campus requires both an identification card, and a vehicle registration sticker. Campus Security will assist you with your ID and the car sticker for convenient access to campus.

7. Keep Our Campus Clean

We promote a hygienically clean campus and buildings. Individuals are responsible for keeping our campus property clean by properly disposing rubbish in appropriate bins.

8. Building Services

The Facilities Team promotes a healthy and environmentally friendly learning environment. Please call us or email us with any building discomfort or deficiencies at facility@alfaisal.edu

9. Advertising

Advertising, promoting, soliciting, selling, distributing or posting of any material of any nature by a commercial or noncommercial organization on University-owned property is prohibited without prior approval from the Facilities Director. Students must get approval from the Dean of Admissions and Registration first, for club or organization ads and then proceed to Facilities for final approval and posting.

10. On-Campus Sales

On campus concessions or sales activities by university or non-university persons other than the University contracted vendors are prohibited unless authorization is secured from the Facilities Director.

11. Visitors

Visitors are welcome on our campus, but must check in with Campus Security to receive a temporary visitor badge.

12. Vandalism

Vandalism, mischief and negligence resulting in damage to University property is not tolerated and must be mended at the culprit’s expense. In major cases, more serious punishments (probation and even suspension) will be imposed.

13. Fire Prevention

Fire and safety prevention is everyone’s responsibility and violations to such must be reported to Campus Security immediately. Students will be asked to participate in fire drills, as announced. In case of fire, the elevators should not be used.

In case of an emergency or a building alarm, students must evacuate the building through the safest route to the point of safe refuge, as directed by the building wardens.

ITS is the central facility at Alfaisal University responsible for providing IT services to support students, faculties, staff and business areas for quality learning, teaching and research activities. The main IT services currently offered are listed below:

1. Web-Mail access from anywhere outside the campus

Students can access their emails by using ( http://smail.alfaisal.edu ) from anywhere. The username and password for the Alfaisal email will be mailed by Student Affairs to your personal email account.

 

5. Storage

For data storage, the students can store and share data using the campus file server. Students are advised to walk into IT Services for instruction and introduction to the university policies to know more about File Servers. Data Stored in these file servers are backed up by IT Services.

6. Printers, Scanners and Faxes

Students can utilize the printers, scanners and faxes installed in the Matlab and the Library as per Alfaisal Student policy.

7. Security and access credential management

The Students will have a Single Smart Card (multi-application card solution) in future which will be used to manage student ID, access control, attendance tracking, and library usage. The same card can also be used on vending machines, to make payments for photocopying, printing & at the cafeteria.

8. Alfaisal Portal Services (news, applications, services,…etc.)

http://portal.alfaisal.edu The ‘Alfaisal Portal’ is the gateway for all web based applications. The students will be able to see Announcements, Alfaisal Academic Calendar, Fees status with due date for fee payment (if applicable), and many more services.)

 

12. Access to Learning Management System (Moodle)

13. Netclassroom Portal

Netclassroom gives our students easy access to the Calendar, Assignments, Grades and Report Cards. This service can be accessed using: http://swa.alfaisal.edu/NetClassroom7/

Please note that Netclassroom uses its own set of credentials; the Username and password required for access shall be provided by Student Affairs via email to your email account.

14. Technical support for hardware and software

IT Services is dedicated to provide the best possible support services. For more information, please contact the ITS:

E-mail: itsupport@alfasial.edu

Phone: 215-7888

Ext. 7888 ,

Walk-in to ITS offices on the Ground floor College of Business Building.

15. Student Help- Desk

Students can send their enquiries & complaints through the program to the assigned person.

The University Library currently holds a basic collection of books and journals (primarily in electronic format) with both the print and electronic collections growing steadily. There are over 40,000 full text books and journals available online. The Abbas Hassan Al Sharbatly Electronic Library along with our traditional library services, compose the temporary University Library until the new library building is completed. Completion is expected in 2012 and it will be a nearly 12,000 net square meter facility. The Library is located on the ground floor of the College Of Business, rooms BG063 and BG065. Computers are available to readily access the library and other electronic resources. Library staff is available to assist you in any way possible.

Library hours for men students (BG-063)are 8:00 am to 9:00 pm, Saturday through Tuesday, and on Wednesdays, 8:00 am to 3:00 pm, closed Thursday and Friday.The library computer room (BG-065) is open from 8:00 am to 10:00 pm, Saturday through Tuesdays, on Wednesdays from 8:00 am to 5:00 pm, Thursdays from 10:00 am to 6:00 pm, closed on Fridays.

Library hours for women students are 8:00 am to 6:00 pm, Saturday through Tuesday. Wednesday, 8:00 am to 5:00 pm, closed Thursday and Friday.

7.1 Student Rights

Students at the University have the same rights and protections that are included in the constitution of the Kingdom of Saudi Arabia as citizens or non-citizens. In addition, students must adhere to the rules and regulations issued by the Ministry of Higher Education (MOHE).

• Students have the right to be treated fairly and with dignity regardless of age, color, creed, disability, marital status, national origin or ancestry, race, religion or sex.

• The teacher-student relationship within the classroom is confidential, and disclosure of a student’s personal or political beliefs expressed in connection with coursework will not be made public without explicit permission of the student. It is understood that the teacher may undertake the usual evaluation of knowledge and academic performance.

• Students’ records may be released to or examined by persons outside the University only upon request of the student or through compliance with applicable laws.

• Students are free, individually or in association with other individuals, to engage in all campus activities as long as they do not in any way purport to represent the University.

• Students are free to use campus facilities for meetings of student-chartered campus organizations, subject to regulations as to time and manner governing the facility.

• Students may invite and hear speakers of their choice on subjects of their choice and approval will not be withheld by University officers for the purpose of censorship.

• Students will have their views and welfare considered in the formation of the University policy and will be consulted by or may be represented on University committees that affect students as members of the University community on a case by case basis.

• Individual’s religious and spiritual beliefs are respected.

• Students have freedom of research, of legitimate classroom discussion, and of the advocacy of opinions alternative to those presented in the classroom.

• Students will be evaluated on knowledge and academic performance for purposes of granting academic credit and not on the basis of personal or political beliefs.

• Students will be free from censorship in the publication and dissemination of their views as long as these are not represented as the views of Alfaisal University.

• Students’ publications are free from any official action controlling editorial policy. Publications shall not bear the name of the University or purport to issue from it without University approval.

• Students are free to form, join and participate in any group of intellectual, organizational, religious, social, economic, political, or cultural purposes.

7.2 Student Responsibilities

• Remaining a member of Alfaisal community requires students to comply continuously with rules and regulations governing student’s academic progress, social interactions and personal behavior.

• Students must avoid and not get involved in any form of academic misconduct such as: cheating, plagiarism and other misappropriation of the work of another, falsification of data, improperly obtaining or representing laboratory or field data, dishonesty in publication, publication or attempted publication of collaborative work without the permission of the other participants, abuse of confidentiality, misuse of computer facilities, misuse of human subjects, illegally or carelessly obtaining or using dangerous substances or providing such substances to others, falsification or unauthorized modification of an academic record, obstruction of the academic activities of another, aiding or abetting academic misconduct, attempted academic misconduct.

• Students must be on a level of courtesy, civility and consideration that prevents them from any form of personal misconduct. They are expected to adhere to ethical standards in a variety of work places (e.g. classrooms, laboratories) within the explicit standards set by the University. Being physically or verbally threatening, disruptive, abusive or hostile can make the workplace so unsafe or unpleasant that others cannot do their work.

• Students must not misuse or damage any of the University facilities and they should behave properly in the public areas inside campus.

• Students will be exempt from disciplinary action or dismissal from the University except for academic failure, failure to pay a University debt or a violation of a student or University rule or regulation. Rules and regulations shall be fully and clearly promulgated in advance of the supposed violation. The University has no legal authority over a student when outside University property, except where the student is on the property of a University-affiliated institution, where the student is engaged in a project, seminar, or class for academic credit or as otherwise provided in the University rules, regulations and procedure or on property that falls within the jurisdiction of University authority.

• By the end of their final year of academic study, students should meet professional and legal practice requirements. They must value intellectual engagement, research-based practices and life-long learning.

• Regular and punctual attendance is required of all students for all classes, labs, seminars and/or clinical experiences. A student who is constantly late and/or absent from classes, seminars and/or labs may be unable to meet the course requirements and may not be able to receive a credit for the course.

• The use of cell phones or other electronic messaging devices during class or lab is not permitted. Text massaging or e-mailing in class is prohibited.

• It is recognized that every member of the community has the responsibility to conduct him or herself in a manner that does not violate the rights and freedoms of others.

7.2.1 Dress Code for Women:

1. Students should wear head coverings while entering and exiting the building.

2. Students have the option of wearing their Abayas or not in the classrooms and in the 2nd floor classroom hallways and on the 3rd floor of the College of Business in the Women Student Affairs area.

3. Abayas and head scarves of any kind are not to be worn during specific labs for safety purposes.

4. Students may wear long skirts of any color and design. However, if the skirt is designed

to be opened or have front, back or side slits, they should cover from the knee down to the ankle.

5. Pants and jeans are acceptable, however low cut jeans require shirts that cover the skin.

6. Shorts and/or Capri length pants are not allowed.

7. Sleeveless shirts, camisoles, and revealing top wear is not allowed.

8. Only light makeup is permitted. Please refrain from wearing wild colors of lipsticks such as bright reds, orange or fuchsia. Students will be meeting with their professors and/or administrators at certain times and heavy make-up is inappropriate.

9. Shoes or sandals are required at all times but in labs, only shoes are permitted for safety reasons.

Lockers will be provided on the 2nd floor for women students. Abayas, scarves, books, snacks, etc… may be kept in the locker.

7.2.2 Dress Code for Men:

Formal outer Thoubes are appropriate for wear at the university.Men may wear casual/formal pants and shirts. Jeans are allowed, as well as dress pants, however low riding pants require a shirt that covers skin. Shorts are allowed if they are of knee-length.

Shirts can be casual, but t-shirts with cartoons, political messages, or other inappropriate verbiage or art work is not allowed.
Head wear is not to be worn in specific labs due to safety purposes.
Shoes or sandals are required at all times but in labs, only shoes are permitted for safety reasons.
Lockers will be provided on the 1st floor for men students.

7.3 Academic Honesty

The assumption for academic honesty is that all students are the authors of the course work that they submit, whether it is for a grade or not. This includes papers, quizzes, tests, lab work, research, etc…, as well as work submitted in another class without the instructor’s permission. The policy reflects Alfaisal view of academic dishonesty. An act of academic dishonesty is a serious offense at any institution of higher learning. When students seek credit for a work that is not their own, they take unjust advantage of fellow students, instructors and professors, and the institution as a whole. Dishonesty in academic endeavors, particularly in the form of plagiarism or cheating, defeats the process of discovery. Students establish their integrity and personality as they learn to distinguish what is truly their own, what belongs to and comes from others, and to value their own labors in relation to the work that others have brought before them. It is imperative to be generous in acknowledging the work of other scholars. Their work provides the basis of all scholars’ continued work. Alfaisal University expects its students to engage in all academic pursuits in a manner above reproach and to maintain complete academic honesty and integrity in their academic experiences both in and out of the classroom. The university will initiate disciplinary procedures against a student accused of any form of academic dishonesty.

Definitions:

(The following definitions were taken from Stanford University) “Cheating” includes, but is not limited to:

• Copying from another student’s test paper, a laboratory report, other report, computer files, data listings, and/or programs.

• Using, during an examination, materials not authorized by the person giving the test.

• Using, during an examination and without authorization, a calculator programmed with formulas or course information that the student is expected to know.

• Collaborating, without authorization, with another person or persons during an examination or in preparing academic work.

• Knowingly, and without authorization, using, buying, selling, stealing, transporting, soliciting, copying, or possessing, in whole or in part, the contents of an un-administered test.

• Substituting for another student, permitting any other student, or otherwise assisting any other person to substitute for oneself in the taking of an examination or in the preparation of academic work to be submitted for academic credit.

• Bribing another person to obtain an un-administered test or information about an un- administered test.

• Purchasing, or otherwise acquiring and submitting as one’s own work, any research paper or other writing assignment prepared by an individual or firm.

• Changing an answer on a test that has already been graded and then requesting a correction from the instructor.

• Participating in any activity or action that affords an unfair academic advantage to the student.

• Using all or part of any work developed or produced for credit in one course and submitting it for credit in another course without the instructor’s approval.

• Participating in acts which limit the ability of another student to perform to the best of the student’s ability in a course.

• Assisting another student to be academically dishonest.

“Plagiarism” means the appropriation and the unacknowledged incorporation of another’s work or idea into one’s own work offered for academic credit. Plagiarism includes, but is not limit to: Failing to properly acknowledge a statement, idea, or statistic made by another individual in the body of the work, taking a whole section of someone else’s work and placing it in the body of your own work without properly acknowledging the contributor, Representing someone else’s entire work as that of his or her own.

“Collusion” means the unauthorized collaboration with another in preparing work offered for academic credit.

“Academic Work” means the preparation of an essay, dissertation, thesis, report, problem, assignment, or other project that the student submits as a course requirement for a grade.

At Alfaisal University an act of academic dishonesty is viewed as conflicting with the work and purpose of the entire University and not merely a matter between the student and an instructor. All cases involving such dishonesty are referred for appropriate action to the Dean of the College and notification to the Dean of Admission and Registration.

The penalties can range from a grade of failure in the given piece of work to permanent dismissal from the College and/or the University in cases of repeated or serious offenses.

The following procedure will be followed in cases of Academic Dishonesty:

• The student will be notified in writing of the charges and possible actions to be taken by the Dean and/or the professor. (Notification will be hand delivered and sent by post and email.)

• A student response in writing and with any supporting materials will be requested with an appropriate time deadline.

• The Dean of the College and the accusing professor, having reviewed the student response will inform the student in writing of the penalty to be assessed (the notice again being hand delivered where practical and sent by e-mail). Notice will, at this point, also be sent to the Vice President for Student Affairs who will be responsible for maintaining a record of all disciplinary actions. Notice will also be sent to the Provost and President of the Faculty Senate for the purpose of assuring consistency across colleges and to ensure awareness of the problem.

• In cases where the penalty exceeds a zero score on the work in question or the student seeks to appeal the decision, the College Judiciary Committee (CJC), will convene and will be provided with the charges, penalty, student response and associated materials. The CJC, comprised of the accusing faculty member, the College Dean, one (1) faculty or administrative member chosen by the student(changing in each case), and one (1) other faculty member appointed by the Provost, one administrative appointee representing the office of the VP for Student Affairs (appointed by the VP for Student Affairs), will receive the response and associated material by the deadline date.

• A Student Judiciary Officer from the office of the VP for Student Affairs (or again, a faculty assigned to this task as an act of university service) will handle the administrative logistics of receiving the faculty charge, relevant documentation from faculty and student, communicating minutes and student records in the Student Affairs office), and providing final communications to relevant parties. The SJO is a non-voting ex official member of the CJC and may have assistance from the office of the VP of Student Affairs so as to carry out his functions.

• A meeting of the College Judiciary Committee and the student will take place within two (2) weeks of the student response deadline. At this time, a resolution to the matter will be concluded with possible outcomes including no penalty, a decreased penalty, or an increased penalty. This resolution is then communicated by e-mail to the student, President of the Faculty Senate, and the Provost.

• Should the student or faculty member disagree with the resolution, either may appeal the decision to the Provost for decision. A resolution to the matter will be concluded with possible outcomes including no penalty, a decreased penalty, or an increased penalty. The Provost’s decision is final.

7.4 Petitions and Appeals

A petition is usually a request for making an appeal to the properly indicated authority. Care should be taken to provide all relevant information in explicit detail so that the indicated authority will be fully informed.

Students submitting a petition to college policy should be aware that petitioning for an exception does not necessarily mean that it will be approved.

Students intending to submit a petition should read all applicable sections of the document and the supplementary material provided with the petition forms before attempting to write a petition.

Forms for petitioning matters relating to registration changes and deadlines and graduation requirements are available in the Office of the Registrar and should be returned to that office.

 

INTRODUCTION AND CONTEXT

4.1  As members of the Alfaisal University community all students are expected to conduct themselves with due regard for its good name and reputation. They are required to comply with the current University Rules, Regulations, Policies, Procedures and Codes of Practice at all times. Matters relating to Academic Misconduct will be dealt with under the University’s regulations governing plagiarism and examinations Offenses.
The Student Disciplinary Regulations and Procedures apply to all students of the University when they may be reasonably regarded as being under the jurisdiction of the University. This shall also include behavior arising at any time when the student may be regarded as representing the University as an individual or as part of a team or group and when the student is at a location away from the University e.g. as part of their study or following an arrangement made through the University.
Students will be responsible for their own conduct and for the conduct of those they invite onto University premises. The University will therefore assume the right to take disciplinary action against a student for an act of misconduct that could reasonably have been anticipated committed by a person(s), not students of the University, whom the student has invited onto University premises.
At Registration, all students are required to confirm that they accept the Rules, Regulations and Codes of the University, which includes the Code of Conduct for Students.
In the interests of fairness, no single incident of misconduct for any individual student shall be considered under more than one set of University Rules or Regulations.

4.2. RESPONSIBILITY FOR STUDENT DISCIPLINE

4.1.1 The Provost is responsible for the discipline of students in the University and may suspend or exclude students on disciplinary grounds. The Provost may delegate this responsibility to other staff in the University to implement disciplinary procedures.

4.2.2 The provost authorizes members of the staff of the university listed below to deal with actual and possible misconduct.

1- Deans of Colleges

2- Dean of Students Affairs

3- University Liberian

4- Facility Director

5- ITS Director

The Authorized Persons have the authority to make inquiries or carry out investigations in order to collect the information relevant to allegation of misconduct and where appropriate may require a report from the security office or any other part of the university.

4.2.3 All members of staff of the University are empowered to take such action as may be necessary to prevent or bring to an end any contravention of the Rules and Regulations of the University. Any member of staff in whose opinion a breach of discipline may have occurred will report the incident to the relevant Authorized Person at the earliest opportunity. All incidents will be reported in order to ensure that a transparent system operates in which all cases are treated consistently, equitably and fairly.

4.2.4 The student should be informed by the member of staff at the time of the incident that the matter is being reported to the appropriate officer of the University.

4.2.5 The University reserves the right to report any incident to the Police.

4.3 DEFINITION OF MISCONDUCT

4.3.1 General Definition

No student should engage in conduct which:

4.3.1.1 Is in breach of any regulations or rules of the University.

4.3.1.2 Threatens, harasses * (see Appendix A for definition), abuses or constitutes an assault or an attempted assault on any other student, member of staff of the University, or a visitor to University premises.

4.3.1.3 Leads to damage of any property owned or leased by the University or the property belonging to a student, any member of staff of the University or a visitor to the University.

4.3.1.4    Uses or attempts to use, fraud, deceit, deception or dishonesty in relation to the University or its staff or in connection with holding any office in the University or in relation to being a student of the University.

4.3.1.5 Jeopardizes or damages the good order or the reputation of the University.

4.3.1.6 Fails to comply with a previously imposed penalty under these regulations and procedures.

4.3.1.7 Constitutes interference with, misuse of, or unauthorized removal of University equipment.

4.3.1.8 The University considers the following as examples of unacceptable conduct:

•    Any conduct which constitutes a criminal offence

•    Physical violence

•    Verbal threats or abuse to students, staff or visitors to the University

•    Supply or possession of illegal substances

•    Willful damage to/or theft of University property

•    Damage to property belonging to University staff, students or visitors

•    Falsifying documents

•    Deliberately setting off fire alarms, or ignoring Health and Safety Regulations

•    Failure to disclose personal details to a member of staff of the University in circumstances in which it is reasonable to require such information to be given.

The actions and behavior listed above are some of the most common breaches but it is not an exhaustive list.

4.4 MISCONDUCT THAT IS ALSO A CRIMINAL OFFENCE

The following procedures apply where the alleged misconduct would also constitute an offence under criminal law if proved in a court of law:

4.4.1 No action (other than suspension) may be taken unless the matter has been reported to the police and either prosecuted, or a decision not to prosecute has been taken, at which time the Dean of Students Affairs  may decide whether disciplinary action should continue or be taken.

4.4.2 A student who is convicted in a criminal court in the Saudi Arabia and who is sentenced to imprisonment for one year or more shall be withdrawn from the University. Such a student may be readmitted to the University only upon application to and with the permission of the Provost.

4.4.3 A student acquitted in a criminal court may not be the subject of a complaint of misconduct which is in substance the same as the offence of which s/he has been acquitted. This shall not preclude disciplinary proceedings solely on the grounds that the alleged misconduct may have taken place at the same time as, or otherwise is connected with, the criminal offence.

4.5. SUSPENSION PENDING INVESTIGATION

4.5.1 In cases of great urgency, particularly in cases where the safety of others is perceived to be at risk, the Provost shall be empowered to suspend a student with immediate effect, provided that the matter is reviewed within five working days. Written reasons for the decision shall be recorded.

4.5.2 A student against whom a criminal charge is pending or who is the subject of a police investigation may be suspended by the Provost pending the conclusions of the police investigation and/or any criminal proceedings.

4.5.3 A suspended student may be wholly or partly prohibited from entering University premises and from participating in University activities including exercising their functions or duties of any office or committee membership in the University. Suspension may be subject to qualification, such as permission to take an examination.

4.5.4 The student is entitled to make a written representation to the Provost against suspension.

4.5.5 The Provost shall re-assess the suspension every four weeks.

4.6. JOINT HEARINGS

If two or more students are thought to be involved in the same incident of alleged misconduct, the decision may be taken to hear their cases together.

4.7. PRELIMINARY INVESTIGATION & INTERVIEW

4.7.1 Any alleged breach of University Rules and Regulations shall be the subject of a preliminary investigation. The purpose of a preliminary investigation shall be to determine whether the alleged breach may be disposed of summarily by the person undertaking the preliminary investigation without the need to instigate formal disciplinary procedures.

4.7.2 The relevant Authorized Person or their nominee shall carry out the preliminary investigation. At any time during the preliminary investigation such person may decide to refer the matter to the Dean of Student Affairs. If a Formal Warning is already in place on the student’s record, the case will automatically be considered a major offence and referred to a meeting of the University Disciplinary Committee.

4.7.3 As part of the preliminary investigation the Authorized Person or their nominee shall normally hold an Investigative Interview with the student before deciding whether any further action should be taken. The student will be informed in writing of the issues discussed and the conclusion of the preliminary investigation within 5 working days of the Investigative Interview.

4.7.4 Following the preliminary investigation the Authorized Person or their nominee shall have the discretion to apply one of the following if he finds the alleged offence is insignificant (trivial than minor offices listed in 8.1):

a) Dismiss the complaint of misconduct, in which case the matter is closed and no record is retained of the complaint

b) Require the student to apologies in specified terms to one or more named persons by a specified date

c) Issue a caution in writing, which is formal advice to the student that if the misconduct is repeated a more severe penalty may result Otherwise, the Authorized Person must refer the incident of misconduct to either the Minor or Major Disciplinary Procedures.

4.8. DEFINITION OF MINOR AND MAJOR DISCIPLINARY OFFENCES

Procedures for taking disciplinary action are dealt with at one of two levels, which shall be determined by the preliminary investigation:

4.8.1    Minor offences which include but are not restricted to the following:

4.8.1    Minor offences which include but are not restricted to the following:

•    Obstruction of staff in the performance of their duties

•    Noise or disturbance in the Halls of Residence

•    Disorderly, insulting or anti-social conduct

•    Damage to University equipment or property

•    Minor Health and Safety violations

•  Distribution/issuance of fliers unapproved by University

•  Collecting money/fund raising or signature campaigns unapproved by University

•  Denial to present ID/ University Badge to faculty/ staff when requested

•  Providing official information/ data to media and newspapers Unauthorized by University

•  Unauthorized mixed gender meetings

•  Violating university dress code (such as neglecting hair cover -female students)

Minor Offences will be considered by the Minor Disciplinary Panel (see Section 9)

4.8.2    Major offences which include but are not restricted to the following:

•    Further offences when a formal warning is in place on a student’s record

•    Behavior which constitutes a criminal offence

•    Violence

•    Threatening, harassing or intimidating behavior

•    The use of illicit substances

•    Incidences requiring police involvement

Major Offences will be considered by the University Disciplinary Committee (see Sections 10 and 11)

4.9. PROCEDURES FOR THE CONSIDERATION OF MINOR OFFENCES

4.9.1    Minor offences will be dealt with by a panel of three from a group of staff (with no prior involvement with the case) approved by the Authorized Person. As soon as possible after the incident and preliminary investigation, the student will be called to a meeting of the Minor Disciplinary Panel.

4.9.2    Notification and Procedures of the Meeting

The secretary to the Minor Disciplinary Panel shall:

a)   Invite the student to the meeting in writing giving a minimum of five working days written notice. In all instances the address used to communicate with the student will be the official AlFaisal student’s email. Students will be advised of the date and time of the meeting by recorded delivery post. Students will be requested to acknowledge receipt of this email within five working days. If a student does not respond within this period, the case may be considered in the student’s absence.

b)  Advise the student of the nature of the allegation and invite them to submit a written response.

c)   Inform the student of their right to call witnesses, and to be accompanied at the hearing by a friend who is not professionally engaged in legal practice or otherwise experienced in advocacy by reason of employment. The friend will normally be another student or staff member of the University, or may be a member of the Students’ Union.

d)  The Secretary of the Committee will keep a note of the meeting, the decision of the Committee and of any penalty imposed.

e)   Inform the student by email within five working days of the decision of the panel.  If no appeal against the decision is received within the time scale set out in Section 13, the University will issue a Completion of Procedures letter advising that the disciplinary process has been completed.

4.9.3    Powers of the Panel

4.9.3.1 The Panel will have the power to impose one, or a combination of, the penalties available as set out in Section 12.

4.9.3.2 The student has a right of appeal against both a finding of guilt and any penalty imposed under the summary procedure as set out in Section 13.

4.11.2.7 The Committee will find the allegation of misconduct proven if it is considered that the

evidence presented identifies, on the balance of probabilities, that the student is blameworthy of the misconduct. The verdict of the Committee shall be that of the majority of its members.

4.11.2.8 The decision of the Disciplinary Committee shall be communicated to the student in writing, normally within 5 working days. If no appeal against the decision is received within the time scale set out in Section 12, the University will issue a Completion of Procedures letter advising that the disciplinary process has been completed.

4.11.2.9 The Secretary of the Committee will keep a note of the hearing, the decision of the Committee and of any penalty imposed.

4.11.3  Powers of the Disciplinary Committee

4.11.3.1 The Committee will have the power to impose one, or a combination of, the penalties available as set out in Section 12.

4.11.3.2 The student has a right of appeal against both a blameworthy finding and/or any penalty imposed under the summary procedure as set out in Section 13.

4.12. RANGE OF PENALTIES AND THEIR APPLICATION

4.12.1  One or a combination of the range of penalties detailed in the following table may be imposed as applicable:

 

PENALTY	LEVEL OF APPLICATION
Dismiss the complaint of misconduct, in which case the matter is closed and no record is retained of the complaint.	Minor or Major
Issue a reprimand, which means that no immediate punishment is imposed but if a further case of misconduct occurs within the following six months the student will then be dealt with for both offences.	Minor or Major
Issue a formal written warning to remain on the student’s permanent record for the duration of their registration at the University, which will be taken into consideration if a further proven case of misconduct occurs at any time.	Minor or Major
Require the student to provide a writtenapology or a reflective piece of work on their behavior.	Minor or Major
Require the student to pay for, or otherwisemake good, any damaged caused, or other costs incurred by the University as a direct consequence of the misconduct.	Minor or Major
Temporary exclusion from specified parts orfacilities of the University including Halls of Residence and Students’ Union premises.	Minor – up to the end of the current semesterMajor – up to a maximum of 12 months
Temporary exclusion from the University for a period not to exceed 12 calendar months, which will prevent the student from entering any campus of the University or making use of any University facilities or participating in any University activities. In cases of temporary exclusion where it is deemed that the student’s studies will be sufficiently affected by the exclusion, the student will be formally interrupted from their programme of study.	Major only
Permanent exclusion from the University following approval from the Provost. The decision to allow an exit award for credits earned to date will be at the discretion of the Provost.	Major only

 

Appendix A

DEFINITIONS OF HARASSMENT

Harassment is defined as:

•    unwanted conduct that has the purpose or effect of creating an intimidating, hostile, degrading, humiliating or offensive environment for the complainant, or violating the complainant’s dignity

•    unwanted conduct of a sexual nature (sexual harassment)

•    treating a person less favorably than another person because they have either submitted to, or did not submit to, sexual harassment or harassment related to sex or gender reassignment .

Sexual Harassment: This is defined as physical, verbal or non-verbal conduct of a sexual nature which is unwanted and offensive to the recipient.

Racial Harassment: Racial harassment is defined as hostile or offensive behavior based on a person’s race, color or appearance, ethnic group, nationality or citizenship.

Harassment on Grounds of Disability: This is defined as behavior which is offensive or hostile towards a disabled person and undermines dignity and self-respect.

Harassment on Grounds of Sexual Orientation: Harassment on the grounds of sexual orientation is behavior which is hostile or offensive towards people because of their sexuality, sexual preferences, gender or lifestyle.

Harassment on the Grounds of Age: Harassment on the grounds of age is behavior which is hostile or offensive towards people because of their age.

 

Alfaisal University seeks to attract academically gifted students who will achieve, excel and contribute to the development of the University’s community. To ensure these outcomes, as much information about student performance and aptitude as possible is needed.

a) English language proficiency demonstrated by one of the following tests:

TOEFL iBT: Business 61 – Engineering 61 – Medicine 80 – Science 80

TOEFL PBT: Business 500 – Engineering 500 – Medicine 550 – Science 550

IELTS: Business 5.5 – Engineering 5.5 – Medicine 6.5 – Science 6.5

b) Academic Achievement Requirements

The requirements depend on the educational system from which the student has graduated:

Saudi System:

Certificate Type	Business	Engineering	Science	Medicine
High School	90%	90%	95%	98%
Qudurat	81	80	85	85
Tahseely	–	80	85	85
Personal/Technical interview	–	–	–	Pass

American System:

Certificate Type	Business	Engineering	Science	Medicine
High School	90%	90/%	95%	98%
SAT I Test	1600	1400	1600	1600
SAT II	–	600 in two subjects (Related to selected major)	650 in two subjects (Related to selected major)
Personal/Technical interview	–	–	–	Pass

British System:

Certificate Type	Business	Engineering	Science	Medicine
High School	–	–	–	95%
Two subjects in AS Level according to field of study	A,B	A,B	A,B	A,A
GCSE in subjects that are related to the major	A,A,A,B	A,A,A,B	A,A,A,B	A,A,A,B
Personal/Technical interview	Pass	Pass	Pass	Pass
For College of Medicine, AS results are adequate for preliminary processing. However, A level in Two subjects are required once it available.

International Baccalaureate (IB):

Certificate Type	Business	Engineering	Science	Medicine
High School	–	–	–	90%
IB High Level (HL) in three subjects according to field of study*	4-4-5	4-5-5	4-5-5	5-6-6
IB Diploma Total	28	30	30	32
Personal/Technical interview	Pass	Pass	Pass	Pass
*Individual colleges may adopt additional requirements.

Required Materials

Application forms and other documents may be downloaded and printed fromwww.alfaisal.edu. All required fields on the application must be completed.

Students applying to enter Alfaisal University directly from high school should submit the following:

• Completed Alfaisal University Direct Application Form

• Application fee: SAR 250 (non-refundable)

• High School Certificate (Students without high schools certificate can’t be accepted unless they have equivalency letter from Ministry of Education in Saudi Arabia)

• 12th grade report card or transcript

• Standardized tests (Qudarat, Tahseely SAT 1, SAT 2, GCSE)

• Transcripts for any previous college-level course work

• TOEFL or IELTS scores

• Appropriate physical fitness (you can get the form from office of admissions)

• Copy of national I.D and passport for Saudis or Iqama and passport for Non-Saudis

• 2 colored recent photos

Submitting Application

Students applying can submit his or her application and credentials using one of the following methods:

• Submit the application form and credentials, including receipt of payment for the application fee by visiting the Offices of Admissions at Alfaisal University campus.

• Mail your application form and credentials including receipt of payment for the application fee to the following address:

Office of Admissions & Registration

Alfaisal University Takassussi Street
Alma’athar District P.O. Box 50927
Riyadh 11533
Kingdom of Saudi Arabia

*Submit your application and credentials by scanning the application form and all other required credentials including receipt of payment for the application fee and e-mail them to the Office of Admissions at:

Male Admissions: AdmissionsMen@alfaisal.edu

Female Admissions: AdmissionsWomen@alfaisal.edu

*Enrollment is not guaranteed until the student pays his/her SAR 5000 tuition enrollment fee. This fee is a part of the overall tuition and NOT refundable.

Alfaisal University follows MOHE rules and regulations for course registration and grading. For more details, check MOHE website. Registration will be conducted through the Office of Registration or through the registration portal Netclassroom, http://swa.alfaisal.edu/NetClasroom7/. Admitted students can alter their schedule of classes during the drop/add time frame through the portal.

9.1 Academic Load

A student admitted to and enrolled in a degree program must usually register for 15 to 18 credits each semester. The required minimum load for all students to be considered full time is 12 credits per semester, and the maximum load is 20 credits per semester.

Students utilizing scholarships are cautioned against dropping below 15 credit hours in any given semester. This will adversely affect scholarship funds and future scholarship awards.

9.2 Auditing Courses

If a student wants to registers officially for a class without earning a letter grade or credit, the course may be scheduled as an audit. A student auditing a course may be required to participate fully in the class. Expectations should be clarified with the course instructor at the start of the semester.

Scheduling an Audit

To schedule an audit, the student processes an audit form at the Office of the Registrar either prior to the semester or during the drop/add period for the course. The course will appear on the student’s semester schedule as though it has been scheduled for credit. Authorized personnel can verify that the course has been registered as an audit as the letters “AU” will appear on the student’s schedule and on the class attendance roll. A course may be dropped for credit and added for audit or dropped for audit and added for credit during the official drop/add period. A course may be changed from credit to audit by the deadline date of “withdrawal without penalty” date. Once a course has been changed to audit after the drop/add period, it may not be changed back to credit. Auditing courses is strongly discouraged and requires the signature of the Dean of your college and the Dean of Admissions and Registration.

Impact of an Audit

1. Determining full time or part time enrollment status.

2. Calculating semester standing.

3. Determining financial assistance and scholarship standing (consult with the Office of Financial Assistance and Scholarship for further clarification). The University may make changes in policies, procedures, educational offerings, and requirements at any time. Please consult an Alfaisal University academic advisor for more detailed information.

9.3 Change of Section

A change of section means a change from one course to another having the same number and title, the same number of credits, and the same beginning and ending week.

10.2 Support Services Student Counseling

Student Counseling:

Student counseling aims to help students overcome any difficulties that may face them in their life in the University. It provides a space where students can feel comfortable and relaxed while talking with an empathic listener and where the student has the opportunity to explore as much of his or her concerns as he or she chooses to bring.

For counseling assistance, we urge you to visit the office of Student Affairs Located at the ground floor of the College of Science for men and on the third floor of the College of Business for women.

10.3 Student Activities

The Student Activities Office seeks to foster a community where students complete their education and develop into leaders through involvement in purposeful and innovative experience. Student Activities provides co-curricular opportunities that sponsor and recognize leadership, learning, athletic training and development while promoting a powerful connection to Alfaisal University.

Student must submit an activity request to Student Affairs department and obtain an official written approval before organizing any kind of activity.

10.3. a) Student Association

Students play instrumental role in the overall function of the University, and have a major influence in decisions that affect their experience in Alfaisal. Being an active member of the Student Government empowers students to effect change and to make a positive impact on campus. The election process is conducted once at the beginning of the second semester of each one and half academic year, in which all students in each college get the chance to vote for certain nominees to be the President for Alfaisal Student Association, as well as other office holders.

10.3. b) Student clubs

Alfaisal University is developing student organizations to choose from, and we hope to offer something for everyone. There are many benefits to joining and/or creating a student organization: making new friends, developing new skills and abilities, working as a part of a team, learning to set and achieve goals, and sharing your time and talents along with having fun. You can join one or more organizations, and you can start a new organization with a different idea and activities as long as a faculty member(s) agree(s) to supervise. For joining or starting organizations, please visit the office of Student Affairs located on the ground floor of Science Building for men and on the 3rd floor of the College of Business for women. The staff will start you off in the right direction. A copy of the Student Organization Form is located at the end of the Student Handbook.

2. All registered students must pay the full amount of tuition fees SAR 47,000 (minimum of 12 credit hours). The Student must complete enrollment at the start of each semester and must pay an amount of SAR 5,000.00 as part of the tuition fee within the 2nd week of classes. If there is no payment made the enrollment of that semester will be cancelled and/or a late payment fee of SAR 1,000 will be charged after the 2nd week of classes.

The enrollment payment of SAR 5,000.00 will be adjusted towards the first installment of the tuition fee and wouldn’t be refunded. The student could benefit from a flexible payment plan as explained next when the student completes the enrollment requirements within the 2nd week of classes.

The installment payment plan could be applied according to the following:

1st installment Within the second week of classes SAR 4,700

2nd installment Within the sixth week of classes 30 % of tuition

3rd installment Within the tenth week of classes 30 % of tuition

4th installment Within the fourteenth week of classes 30 % of tuition

10. Settlement of fees should be made in Saudi Riyals.

11. Up-to-date schedules for registration and payment of fees are available through the Office of the Registrar. This information, as well as the tuition fee tables, is also available at our website.

12. The following tuition refund schedule is applied when a student withdraws during fall and spring semesters:

• Before the official start of classes and during the first week of classes 100% of full tuition
• During the 2nd week of classes 75% of tuition
• During the 3rd week of classes 50% of tuition
• During the 4th week of classes 25% of tuition
• After the 4th week of classes 0% of tuition

Note:

• Only tuition is refundable. Other fees are not refundable.
• Transfer of classes or exchange of courses may impact tuition level if the course credit hours are different.

Students who experience an extreme hardship situation should contact the Office of Registrar for appealing the above refund schedule.

13. Fees are subject to change.

14. For any queries concerning these policies or fees, please contact the Finance Department or Office of Registrar. The finance office is located at the ground floor of the Business Building.

11.2 Scholarships

The mission of the scholarship program at Alfaisal University is to provide financial support to all eligible students who are interested in attending Alfaisal University. It is devoted to meet the financial needs related to the educational well-being and development of qualified students. Provision of financial assistance is based upon student financial need, merit and fund availability. Financial assistance is awarded through grants and scholarships which do not have to be repaid. Alfaisal University does provide several types of scholarships:

• Merit-based Scholarships: These scholarships are granted partially and awarded to academically gifted students. Merit-based scholarships will cover all five years of study in all colleges, except for the College of Medicine which will cover six years.
• Financial Assistance (Need-based): These are partial scholarships and they are awarded based on the need of students, contingent upon the fulfillment of the eligibility criteria initiated by the University.
• Dean’s List: These scholarships are available for tuition paying students who have achieved a minimum CGPA of 3.75/4.00 by the end of the year of study at one of the Alfaisal University colleges. If granted, they will cover up to 20% of a student’s tuition fees.
• MoHE Scholarships: The Ministry of Higher Education will provide number of scholarships that will not exceed 50% of the total number of students in the University.

Merit-based and financial assistance (need-based) are granted to new students, but the dean’s list scholarships are for students who are already attending Alfaisal University. These scholarships are for both Saudis and non-Saudis and can be applied for through the Office of Scholarship and Financial Assistance located at the ground floor of the Science Building. Students must maintain scholarship criteria every semester, especially those pertaining to academic achievement. Failure to maintain the required academic performance level required will result in termination of scholarship. Refer to the section related to grades and results in this guide for more details.

11.3 Student Employment

Student Part-Time Employment represents an important and valuable experience for the student, in addition to other benefits for student and the university. Alfaisal University Program for student employment is implemented to encourage them to be effective and proactive in the university community, and provide them with the financial assistance that they may need; as well as give them the chance develop experience in the real work life.

Guidelines for Application

The Student should satisfy the following:

• Be clearly identified by his/her Alfaisal Student ID card.

• Be of good conduct and behavior.

• Submit his/her application request to the Student Financial assistance office.

• Submit the transcript, with a minimum CGPA of 2.0/4.0.

• Student attendance must be acceptable.

• Student schedule must be suitable for the position.

Applications for student employment will be screened according to the criteria above and if there are more applications than available posts, the students who rank better in the collective outcome of these criteria will be selected. It is well understood that such part-time commitment will not affect in any way the student academic achievement.

11.4 Internship

Internships provide an opportunity for employers to have students from diverse university departments come into their organizations to assist in program improvements, processes, consumer service and vital business affairs.

Internships should be designed and approved by a faculty advisor with his oversight and final grade evaluation Internships also give students the opportunity to test out careers prior to graduation. An internship provides a more accurate picture of what individuals do in certain professions. Upon experiencing a particular job environment and seeing what it entails, a student may decide on a different career path and can then work to find a path that is a better match for his interests and skills.

See the college catalog or check the website for additional information.

Alfaisal University uses the 4.0 grade point average system. The following grades are approved for use in Alfaisal University and are included in the determination of the grade point average:

PENALTY	LEVEL OF APPLICATION
Dismiss the complaint of misconduct, in which case the matter is closed and no record is retained of the complaint.	Minor or Major
Issue a reprimand, which means that no immediate punishment is imposed but if a further case of misconduct occurs within the following six months the student will then be dealt with for both offences.	Minor or Major
Issue a formal written warning to remain on the student’s permanent record for the duration of their registration at the University, which will be taken into consideration if a further proven case of misconduct occurs at any time.	Minor or Major
Require the student to provide a writtenapology or a reflective piece of work on their behavior.	Minor or Major
Require the student to pay for, or otherwisemake good, any damaged caused, or other costs incurred by the University as a direct consequence of the misconduct.	Minor or Major
Temporary exclusion from specified parts orfacilities of the University including Halls of Residence and Students’ Union premises.	Minor – up to the end of the current semesterMajor – up to a maximum of 12 months
Temporary exclusion from the University for a period not to exceed 12 calendar months, which will prevent the student from entering any campus of the University or making use of any University facilities or participating in any University activities. In cases of temporary exclusion where it is deemed that the student’s studies will be sufficiently affected by the exclusion, the student will be formally interrupted from their programme of study.	Major only
Permanent exclusion from the University following approval from the Provost. The decision to allow an exit award for credits earned to date will be at the discretion of the Provost.	Major only

Other grades may be used in certain situations but are not included in the determination of the grade point average. These include I, W, AU, CR, RF, and NC, which are explained in detail later in this document. Transfer credits from accredited institutions are posted to the transcript and assigned the grad “S” (satisfactory) but not included in the cumulative GPA calculation.

Example of Grade Point Average (GPA) Calculation

The following example illustrates the calculation of student GPA.

Example:

Quality Points	Grade Points	Letter Grade	Credit Hours
10.00	3.33	B+	3	PHL 110
16.00	4.00	A	4	PHY 105
10.67	2.67	B	4	MAT 110
4	2.0	C	2	MGT 105
40.67			13	Total

Non-credit Grades

The following symbols are approved for use in the cases indicated, but will not be included in the determination of the grade point average.

I-The student was doing satisfactory work but, for reasons beyond his control, he was unable to meet the full requirements of the course and as such is incomplete “I”. Unless otherwise specified by the respective college, an “I” will be changed to the grade of “F” by the University Registrar. The course Instructor must submit the final grade no later than 7 weeks after the last day of final exams for the previous semester. If a student is assigned an “I”, the Instructor must notify the student in writing of the requirements for removal of the “I” and of the deadline for removal of the “I” using an extension form. The student will be required to sign the extension form. A copy of the form must be submitted to the Office of the Registrar at the time the “I” is submitted.

W-The student was permitted to withdraw without penalty. Any student who withdraws on or before midterm will receive a W. Withdrawals without penalty will not be permitted after the 8th week of the semester except in cases of hardship as determined by the appropriate academic dean. Students must complete the official withdrawal form provided by the Office of the Registrar and have it signed by their academic advisor or faculty advisor.

AU-The student was given permission to audit this course. After the last day of late registration (last day of drop/add), students may not transfer from audit to credit status. Students may change from credit to audit up to the official withdrawal date.

CR-The student was given credit for a course.

NC-Units for courses which are graded with a “P” (Pass) or “NP” (No Pass) will not be included in the student’s GPA calculation. Units for courses which are graded with a “P” will be counted toward the student’s degree requirements; those with grades “NP” will not.

RF-Any undergraduate student may retake a course for which he received a grade below a B. A student may exercise this option for no more than four courses, totaling no more than 12 credits. A student may use this option only once for a given course. For the course retaken, the lower grade will show as “RF” in the transcript. Only the higher grade shall be counted in the determination of the student’s grade-point average (GPA). The course retake policy will not be applied automatically to a student’s GPA. After completing the second attempt of a course, a student must submit a request to the University Registrar’s Office.

*Academic Probation Policy Applied on Students Who Are Accepted in the Academic Year of 2012-2013 and After:

Students will be placed on academic probation if their cumulative GPA falls below 2.0. Student is expected to attain a 2.0 cumulative GPA at the end of any probationary semester. Students who fail to achieve a 2.0 cumulative GPA at the end of their probationary semester may be academically dismissed, depending on their credit level as detailed below.

1. Students who have earned 60 credits or more will be dismissed from the University in the event their cumulative GPA remains below 2.0 at the end of their probationary semester.

2. Students who are on academic probation and have earned fewer than 60 credits will be permitted to continue on academic probation if a minimum semester GPA of 2.0 is achieved in each semester of probation.

Reinstatement

Students who leave Alfaisal University not in good standing and remain out of the university for no more than two semesters may submit a written request for reinstatement to the Office of the Registrar. The request should outline activities since leaving Alfaisal University that contributed to the student’s academic development. Courses taken at another institution during this interim period are not transferable.

Students who have been out of the university for more than two semesters must submit a new application for admission to the Office of Admissions. Dismissed students may also be considered for reinstatement after a one-year waiting period. All graduation requirements must be satisfied by the end of the final semester or the student will be required to register for an additional semester or term. Students requiring additional time to complete a degree will be required to appeal for an extension through the Dean of the College in which they are enrolled. The student must notify the Dean in writing of the necessity to extend enrollment for purposes of graduation and cite reasons for the need. (Notification will be hand delivered and sent by email.)

12.2 Academic Progress Reports

Instructors are directed to submit progress reports for all freshmen of each semester. These progress reports grades are not used in calculating the GPA; rather, they are intended to help students evaluate their progress in each course and to assist college advisors in counseling students about their academic program.

During fall and spring terms, the University e-mails midterm progress reports to freshmen at the end of the first eight weeks. The Midterm Progress Report indicates letter grades of H for Honors, S for Satisfactory or U for Unsatisfactory. Midterm Progress Reports give freshmen a snapshot of their current course performance. Students who receive a Midterm Progress Report with a U should speak with their academic advisor. They should also visit the Student Affairs Office for tutoring and study skills instruction.

12.3 Class Attendance Policy

9. Examinations and Grades Students are expected to meet examination schedules as determined by registrar office.Retaking final exams is not permitted. For students who missed a final exam, however, the University recognizes that unforeseen circumstances do occur and have instituted the following policies for final exam make-ups, as well as for examinations scheduled during the semester.

2. Provide the following information in the letter: name and student ID; course number, title, and section; semester and year taken; name of the Instructor; and a clear statement of the grade change request and reasons which justify the request.

Faculty members, upon receipt of a student’s request for a grade change, will review their records. If it is determined that a student’s request is justified, the faculty member will prepare a Grade Change Authorization Form, with appropriate documentation and submit it to the Dean for authorization. The grade change is forwarded to the Office of the Registrar. A faculty member may not change an F grade to a W grade in those cases in which the student did not follow the proper procedures for withdrawing from the course.

The student can appeal a negative decision of a faculty member. The steps in the appeal process are as follows:

1. Present the appeal first to the faculty member’s College Dean;

2. The final appeal is to the Provost, who may refer the appeal to his designee for a hearing and recommendation;

3. At any step of the appeals process, one of the above individuals can authorize a grade change, and must notify the involved individual of his action, i.e., the College Dean must notify the student and the faculty member of his decision; the Provost or designee is responsible for notifying the College Dean, faculty member, and student of his decision. The decision of the Provost is final. It is solely the student’s responsibility to appeal in the order specified at each step of the process, and the student may halt the appeal at any step.

To appeal an attendance-related grade reduction, the appeal process that is part of the Attendance Policy must be followed.

Grade Re-evaluation Based On Exceptions to University Policy

In those cases in which the grade received by the student is the result of the University policy (e.g., an “F” resulting from failure to remove an Incomplete grade in the time allowed or failure to officially withdraw from a course) rather than a faculty member’s evaluation of performance in a course, the student’s written appeal must be directed to the Office of the Provost. Such appeals will be considered by the Academic Dean’s Council and the University Registrar, and the Committee will make its recommendation to the Provost. This process cannot be used for students appealing a failing grade (F) assigned due to academic dishonesty.

Scholarships/Financial Assistance

For disputes related to the awarding or renewal of scholarships/financial assistance, the student should consult the Office of Scholarship and Financial Assistance or the particular college under which the award is granted to ascertain the appropriate channel of inquiry. Also the student should obtain a copy of the scholarship eligibility criteria. Such disputes can be referred for appellate review only upon the recommendation of the Dean of Admissions and Registration or the Provost or their designee. Where the grounds for denial of a scholarship or financial assistance involve academic dishonesty, the matter will follow the procedure determined for Academic Dishonesty.

13.3 Transcripts

Official transcripts will be released only with signed authorization of the individual student. Requests for transcripts must be submitted in writing to the Office of the Registrar. The charge for each Official Transcript is SAR 100. Forms are available in the Office of the Registrar and online. Unofficial transcripts may be obtained through Netclassroom.

14.3 Graduation with Honors

The diplomas of graduating students show honors categories based on the following scale:

First Honor 3.75 through 4.0 GPA

Second Honor 3.5 through 3.74 GPA

These honors categories are based on a student’s cumulative average at the end of the semester proceeding the graduation semester.

15.1 Withdrawal during a Semester

A student may petition the College Dean and the University Registrar to withdraw during an academic semester when it appears that continuing at Alfaisal University would be non productive or it is a case of personal hardship. In this case, the student’s transcript will indicateF “Fail” or W “Withdrew”, based on each course instructor’s evaluation. The semester would not count as one of the 10/12 semesters allowed for graduation. This may affect scholarship awards and it is the responsibility of the student to take that into consideration when petitioning for a hardship withdrawal. The date of withdrawal will be posted on the transcript. Students so withdrawing will generally be required to be absent from Alfaisal University for a minimum of two semesters before readmission will be considered. Requirements for readmission will be determined by the College Dean and University Registrar. Students considering this option should consult with their College Dean.

Students who withdraw without penalty will be billed for the appropriate portion of their comprehensive fee. Students eligible for financial assistance/scholarship may have the appropriate portion of their financial assistance applied to their account and, as such, may lose one of their semesters of financial assistance eligibility.

Medical Withdrawal during a Semester

A student who cannot complete a semester due to illness may petition for a withdrawal (W) for medical reasons. A medical withdrawal during a semester will be recorded as a “W” and medical documentation is required. Medical documentation will be submitted to the University Registrar for consideration and approval or denial.  If the University denies the medical approval, the student may appeal to the Provost.  The Provost’s decision will be final. No academic work completed at another institution during that semester can be transferred to Alfaisal University. 

15.2 Withdrawal after a Semester

Students frequently need to withdraw from school for various reasons. If a student needs to withdraw from the University after any semester, written notification must be given to the Office of the Registrar the student will be advised on procedures for withdrawal. Readmission requests must be submitted through the Office of the Registrar for any future re-enrollment. Absence from school without official notification will result in readmission requirements and a new application.